IT disposition for schools and public agencies
School districts and agencies retire equipment in large, predictable waves: Chromebook carts at the end of a lease cycle, staff laptops, lab machines and network gear. Student and resident records travel with every device.
Rules that apply to disposal
A summary for orientation, not legal advice. Your counsel or compliance officer defines what your policy requires.
- FERPA (34 CFR Part 99)
- Protects student education records, including records stored on district-owned devices.
- Ohio breach notification (ORC 1349.19)
- Applies to agencies and businesses alike; a lost or improperly discarded device holding resident personal information can trigger notification duties.
What education and government clients get
- Summer and break-period scheduling for large refreshes
- Asset-tag and serial reconciliation against your inventory
- Resale value credited back to the district or agency
- Documentation formatted for board or audit review
- NIST SP 800-88 sanitization or physical destruction, named per device
- Certificate and serialized report for every request
Equipment we collect
- Chromebooks and charging carts
- Staff laptops and lab desktops
- Tablets and phones
- Servers and storage
- Switches, wireless access points and other network gear
- Monitors and classroom displays
Common situations
- A Chromebook fleet is reaching the end of its update life
- Every Chromebook model has a date after which it stops receiving updates. Devices with update life left still have resale value, so planning the refresh before that date returns more to the district.
- Buildings need to be cleared over a break
- Summer and winter breaks are when carts, labs and closets can be emptied without disrupting classes. Large collections are scheduled by appointment around your calendar.
- The board or fiscal officer needs paperwork
- Public property has disposal rules of its own. Tell us what your board or fiscal officer requires, and the report lists each asset tag, serial number and value in a form you can attach to the record.
Questions
Do Chromebooks need to be wiped?
Yes. Accounts and cached files remain on the device. Before pickup, deprovision the devices in your Google Admin console so they can be used again. We then reset each one and record it by serial number.
Can resale value come back to the district or agency?
Yes. The settlement statement itemizes what each device returned, and the terms are agreed in writing before collection.
Can you match devices to our asset tags?
Yes. Send your inventory export and we reconcile asset tags and serial numbers against what we receive.
Related guides
- How to prepare for an IT equipment pickupA checklist for getting retired laptops, servers and phones ready for pickup: inventory, unlocking devices, separating drives and staging.
- How Ohio businesses should dispose of old computers and electronicsWhat Ohio organizations must know before discarding computers and drives: breach notification, the Ohio Data Protection Act and CRT rules.
Tell us what you're retiring.
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